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Producer Payroll

Accurately manage the complexities of paying producers, suppliers, and third parties.

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Get complete control of producer contracts

A reliance on spreadsheets to handle the complexities that come with producer payments is likely causing errors and discrepancies, slowing down your administrative process and creating payment delays. There are both financial and client relationship costs that come with inefficient or inaccurate payment processing. Instead, our integrated Producer Payroll solution alleviates the pressure of manual data entry and streamlines communication.

Access flexible processing and management of payments to producers

MADCAP offers an integrated Producer Payroll solution that effectively and accurately manages the specific requirements of paying producers. The module is parameter-driven, which allows it to be configured to handle all of the intricate aspects of payment systems, with superior flexibility to cope with the ever-changing regulatory environment across countries, regions, and states.

  • Manage milk flow and a variety of separation regimes
  • Manage split payments between multiple parties 
  • Configure an unlimited number of incentives and penalties
  • Calculate retrospective payments over any defined period
  • Extensive production and financial reporting
  • Manage forward contracts with the producers, as well as loans and quotas
  • Compliance with a wide range of taxation regimes, as well as FMMO
  • Connect directly to your bank or ERP to execute the payment

The benefits

Simplify a complex process

MADCAP’s Producer Payroll is formula and parameter-driven to calculate any number of payments you require. This leads to simpler management, optimization, and cost savings.

typing formula on laptop

Scope to handle any payment regime

Streamline the many complexities of paying producers, including co-mingling, milk swaps, grade-based separation, penalty-based separation, quota-based separation, and priority-based separation.

Happy staff looking at computer


Comply with US Federal milk marketing orders, European Union quota specifications, and a wide range of taxation regimes. Plus, MADCAP has a fully auditable trail.

Tablet signing into MADCAP on farm


Enhance transparency and communication across the payment process through extensive production and financial reporting. A dairy company can clearly identify its payment processes without reliance on spreadsheets.

men looking at graphs on tablet

Payment integrity

Reduce errors by avoiding reliance on manual entry. MADCAP contains all the necessary checks, workflows, and balances so processes can occur faster and with accuracy.
Billing customers


Integrate with a wide range of commercial ERPs as well as with your bank for automatic accounting and executing of your payments.

Customizing software

"We are not depending on one person’s knowledge to run milk payroll. More people are involved, and knowledge is being shared. The system is less time-consuming. Production employees are not loaded with more workload but are more efficient with MADCAP."


Virk Charndeep Production Supervisor at Nestlé USA

"It allows us to pay our farmers correctly and on-time without manual inputs…reporting is accurate, and we have confidence in our reporting systems now without the risk of any inbuilt errors."


Steve McBrideGeneral Manager of Milk Supplier Relations at Open Country

See MADCAP in action

MADCAP on screen in office with Development Manager

Licensing options

Our pricing and licensing options are designed to offer choice, such as annual licensing or monthly subscriptions to fit any sized organization.